Operations Administrator

Job description

Operations Administrator 
For a food manufacturing business based in Centurion.
Department: HR, Operations & Factory
Reports To: Head of HR and Head of Operations

Role Overview

• Provides high level administrative, organisational, and coordination support.
• Effective diary/ calendar management, prioritisation of tasks, preparation of documentation, and proactive handling of operational and HR-related activities.
• The ideal candidate is highly organised, detail oriented, and able to manage multiple priorities in a fast paced environment.

Key Responsibilities

• Manage complex and dynamic calendars for the Head of HR and Head of Operations, ensuring meetings, travel, and commitments are scheduled efficiently.
• Anticipate scheduling needs, resolve calendar conflicts and ensure all paperwork is filed and up to date
• Coordinate internal and external meetings, including agenda preparation, minute taking, and follow up on action items.
• Handle incoming correspondence (email, phone, messages), prioritising responses and flagging urgent matters.
• Maintain highly organised filing systems (digital and paper) for confidential HR and operational documentation.
• Prepare reports, presentations, and documentation as required.
• Support the coordination of HR and operational activities, including recruitment processes, onboarding preparation, training schedules, and internal communications.
• Assist with operational planning, project coordination, and monitoring deadlines and
• Skills & Competencies
• Exceptional organisational skills with the ability to prioritise and multitask effectively.
• Outstanding time management abilities, capable of juggling high-volume and time sensitive requests.
• Expert calendar management abilities, especially with complex schedules and shifting priorities.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality, particularly with HR-related information.
• Strong problem-solving abilities and the ability to work proactively.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).

Personal Attributes

• Professional and reliable.
• Calm under pressure and adaptable to changing demands.
• Proactive, resourceful, and able to work with minimal supervision.
• Strong interpersonal skills and a collaborative approach.

Hands on position.

Requirements

Minimum 5 years with experience.
Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
Hospitality management background.

Posted on 02 Mar 14:37, Closing date 1 May