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    Tender Specialist

    Remuneration:market-related 
    Location:Johannesburg, Bryanston
    Education level:Matric
    Job level:Mid
    Reference:#KOTender
    Company:Kena Outdoor

    Job description

    Role: Tender Specialist in marketing and communication (outdoor and printing services)

    Purpose
    • Take the lead in identifying and submitting tenders under Marketing, media buying & construction, services and maintenance fields and provide Office administration and support. 
    • Implement and maintain the companies ISO 9001:2015, ISO 45001 and ISO 14001 management systems. 
    • Candidate must be able to create strategies within the marketing and communications sector. 
    • Candidate must be able to create proposals. 
    • Candidate must be able to do methodologies within the scope of work in marketing, communications and printing services tenders. 



    Key responsibilities 

    Tender Sourcing 
    • Candidate must be able to make strategies within the marketing and communication sector, must be able to create proposals and methodologies within marketing 
    • Candidate must have full knowledge in the media space, media as a whole 
    • Identify and shortlist relevant tenders and RFQ’s on various platforms daily clients’ websites 
    • E-tenders 
    • Supply chain network 
    • CIDB 
    • 115 Info and admin mailboxes 
    • Daily and weekend newspapers 
    • Client walk in centers (e. g city power tender building) 
    • Central supplier database 
    • Word of mouth
    • Take note of tender briefing sessions and make arrangements for suitable personnel to attend 
    • Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
    • Purchase tender documents 
    • Update tender tracking list and office notice board on a weekly basis 
    • Identify and follow up on private sector leads 
    • Register on relevant vendor list databases in the public and private sectors 

    Tender compilation 
    • Ensure that the following documents are relevant and up to date: Bank rating and account confirmation letters 
    • Certified directors’ ID documents 
    • Certified copies of qualifications for technical teams 
    • Board resolution for authority to sign tender document 
    • Co-ordinating technical team assistance – pricing and methodology 
    • Compiling supporting documents 
    • Appointment and reference letters 
    • Practical completion certificates 
    • CIDB 
    • All other documents required for a successful tender / RFQ 
    • Provide pricing schedule in excel format to technical teams for assistance with pricing 
    • Take note and incorporate additional information communicated by client during bidding period 
    • Bring the tender/RFQ document for review by management at least two days before closing date 

    Tender submission 
    • Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date 
    • Provide a list of prices read out at the public bid openings 
    • Compile a database of competitors and their pricing patterns 
    • Respond to tender/RFQ validity extension requests from clients 
    • Where applicable, obtain feedback from clients on unsuccessful tenders 
    • Attend bid evaluation and adjudication sessions where these are open to the public (e.g. cities of Ekurhuleni & Tshwane) 
    • Achieve a tender success rate of at least 40% 
    • Update tender tracking list 
    • Meet the branch targets as per HR planning meeting. 


    Requirements

    Skills/competencies 
    • MS Office packages (Word, Excel, PowerPoint, Outlook) 
    • Ability to communicate on different levels 
    • Sound decision making

    Desired experience and qualifications. 
    • Matric or relevant administrative qualification 
    • Relevant office administration certificate 
    • Supply chain qualification (a strong wish) 
    • Valid driver’s license 
    • 3-5 years’ relevant experience 
    • Extension knowledge of the full spectrum tender process 



    Remuneration: Market related

    Posted on 31 Jul 17:31, Closing date 29 Sep

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