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Recruitment news

Tender Specialist
Remuneration: | market-related |
Location: | Johannesburg, Bryanston |
Education level: | Matric |
Job level: | Mid |
Reference: | #KOTender |
Company: | Kena Outdoor |
Job description
Role: Tender Specialist in marketing and communication (outdoor and printing services)Purpose
- Take the lead in identifying and submitting tenders under Marketing, media buying & construction, services and maintenance fields and provide Office administration and support.
- Implement and maintain the companies ISO 9001:2015, ISO 45001 and ISO 14001 management systems.
- Candidate must be able to create strategies within the marketing and communications sector.
- Candidate must be able to create proposals.
- Candidate must be able to do methodologies within the scope of work in marketing, communications and printing services tenders.
Key responsibilities
Tender Sourcing
- Candidate must be able to make strategies within the marketing and communication sector, must be able to create proposals and methodologies within marketing
- Candidate must have full knowledge in the media space, media as a whole
- Identify and shortlist relevant tenders and RFQ’s on various platforms daily clients’ websites
- E-tenders
- Supply chain network
- CIDB
- 115 Info and admin mailboxes
- Daily and weekend newspapers
- Client walk in centers (e. g city power tender building)
- Central supplier database
- Word of mouth
- Take note of tender briefing sessions and make arrangements for suitable personnel to attend
- Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
- Purchase tender documents
- Update tender tracking list and office notice board on a weekly basis
- Identify and follow up on private sector leads
- Register on relevant vendor list databases in the public and private sectors
Tender compilation
- Ensure that the following documents are relevant and up to date: Bank rating and account confirmation letters
- Certified directors’ ID documents
- Certified copies of qualifications for technical teams
- Board resolution for authority to sign tender document
- Co-ordinating technical team assistance – pricing and methodology
- Compiling supporting documents
- Appointment and reference letters
- Practical completion certificates
- CIDB
- All other documents required for a successful tender / RFQ
- Provide pricing schedule in excel format to technical teams for assistance with pricing
- Take note and incorporate additional information communicated by client during bidding period
- Bring the tender/RFQ document for review by management at least two days before closing date
Tender submission
- Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
- Provide a list of prices read out at the public bid openings
- Compile a database of competitors and their pricing patterns
- Respond to tender/RFQ validity extension requests from clients
- Where applicable, obtain feedback from clients on unsuccessful tenders
- Attend bid evaluation and adjudication sessions where these are open to the public (e.g. cities of Ekurhuleni & Tshwane)
- Achieve a tender success rate of at least 40%
- Update tender tracking list
- Meet the branch targets as per HR planning meeting.
Requirements
Skills/competencies- MS Office packages (Word, Excel, PowerPoint, Outlook)
- Ability to communicate on different levels
- Sound decision making
Desired experience and qualifications.
- Matric or relevant administrative qualification
- Relevant office administration certificate
- Supply chain qualification (a strong wish)
- Valid driver’s license
- 3-5 years’ relevant experience
- Extension knowledge of the full spectrum tender process
Remuneration: Market related
Posted on 31 Jul 17:31, Closing date 29 Sep
Or apply with your Biz CV
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