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    Junior Tender Specialist in Cleaning, Hygiene and Pest Control Service

    Remuneration:negotiable basic salary 
    Location:Johannesburg, Bryanston
    Education level:Diploma
    Job level:Junior/Mid
    Type:Permanent
    Company:AQUEOUS CLEANING SERVICES

    Job description

    Purpose of the job
    • Take the lead in identifying and submitting tenders under cleaning, hygiene, pest control services and general supply of goods and services.
    • Provide office administration and support.
    • Sourcing quotations from suppliers.
    • Generating quotations, invoices and delivery notes.

    Key responsibilities

    Tender sourcing
    • Identify and shortlist relevant tenders and RFQ’s on various platforms daily
    • Clients websites
    • E-tenders
    • Supply chain network
    • CIDB
    • 115 Info and admin mailboxes
    • Daily and weekend newspapers
    • Client walk in centres (e.g City Power Tender Building)
    • Central supplier database
    • Word of mouth
    • Take note of tender briefing sessions and make arrangements for suitable personnel to attend
    • Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
    • Purchase tender documents
    • Update tender tracking list and office notice board on a weekly basis
    • Identify and follow up on private sector leads
    • Register on relevant vendor list databases in the public and private sectors

    Tender compilation
    • Ensure that the following documents are relevant and up to date:
    • Bank Rating and account confirmation letters
    • Certified directors’ ID documents
    • Certified copies of qualifications for technical teams
    • Board resolution for authority to sign tender document
    • Co-ordinating technical team assistance – pricing and methodology
    • Compiling supporting documents
    • Appointment and reference letters
    • Practical completion certificates
    • CIDB
    • All other documents required for a successful tender / RFQ
    • Provide pricing schedule in Excel format to technical teams for assistance with pricing
    • Take note and incorporate additional information communicated by client during bidding period
    • Bring the tender/RFQ document for review by management at least two days before closing date

    Tender submission
    • Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
    • Provide a list of prices read out at the public bid openings
    • Compile a database of competitors and their pricing patterns
    • Respond to tender/RFQ validity extension requests from clients
    • Where applicable, obtain feedback from clients on unsuccessful tenders
    • Attend bid evaluation and adjudication sessions where these are open to the public (e.g. cities of Ekurhuleni and Tshwane)
    • Achieving a tender success rate of at least 40%
    • Update tender tracking list
    • Meeting the branch targets as per HR Planning meeting

    Requirements
    • Matric or relevant administrative qualification
    • Relevant office administration certificate
    • Supply chain qualification

    Experience
    • 1-3 years’ relevant experience

    Knowledge
    • Extension knowledge of the full spectrum tender process
    • Knowledge of general office administration

    Personal attributes
    • Working independently and as a team member
    • Innovative
    • Adaptability and flexibility
    • Willingness to learn
    • Integrity


    Skills / competencies
    • Ms Office Packages (Word, Excel, PowerPoint, Outlook)
    • Ability to communicate on different levels
    • Sound decision making


    Posted on 29 Jul 14:34, Closing date 27 Sep

    Apply by email

    Dawson Maesela
    Vacancy@aqueouscleaning.co.za

    Or apply with your Biz CV

    Create your CV once, and thereafter you can apply to this ad and future job ads easily.
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