Personal Assistant

Join our award-winning agency

We are an acclaimed agency specialising in print, events, and shopfitting, offering fully customised solutions to our clients. As we look ahead to an exciting 2025, we’re expanding our team—and you might be the perfect fit!

Key responsibilities

• Manage and coordinate the managing director’s calendar, scheduling meetings, appointments, and travel arrangements.
• Handle daily administrative tasks, including answering calls, emails, and correspondence on behalf of the managing director.
• Prepare, proofread, and organise documents and presentations for meetings, ensuring accuracy and professionalism.
• Act as a point of contact between the managing director and internal/external stakeholders, relaying messages and managing communication.
• Arrange comprehensive travel plans and itineraries, including booking flights, accommodation, and transportation.
• Maintain organised records and filing systems, ensuring easy access to critical documents and information.
• Assist with personal tasks for the managing director, including occasional errands or ad hoc projects, as needed.
• Screen and prioritise emails and calls, redirecting requests and highlighting urgent matters for the managing director’s attention.
• Handle confidential and sensitive information with utmost discretion and integrity.
• Support project management and ensure the managing director is well-prepared for all commitments and deadlines.
• Research and compile data for reports, proposals, and other documents as required.

Skills

• Proven organisational skills with the ability to manage multiple priorities and tasks effectively.
• Strong written and verbal communication skills for interfacing with internal teams and external contacts.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and calendar tools.
• High level of discretion and professionalism, especially when dealing with confidential or sensitive information.
• Strong problem-solving abilities and a proactive approach to anticipating needs and resolving issues.
• Adaptability to dynamic schedules and deadlines in a fast-paced environment.
• Keen attention to detail to ensure accuracy in document preparation and scheduling.
• Professional demeanour, excellent interpersonal skills, and a positive attitude.
• Ability to work independently and collaboratively, demonstrating flexibility and dependability.

Preferred experience and education

• Previous experience as a personal assistant, executive assistant, or in a related administrative support role.
• Bachelor’s degree in business administration, communications, or a related field is preferred.
• Familiarity with office software, project management tools, and scheduling software (e.g., Google Workspace, Slack, Asana).
• Experience supporting senior leadership in a fast-paced environment.
• Knowledge of travel and event planning logistics is advantageous.

How to apply

If you’re ready to bring your expertise to our dynamic team, send us your CV! If your qualifications match what we’re looking for, we’ll be in touch.

Posted on 26 Jan 08:26, Closing date 26 Mar