Facilities Manager

Job description

Background

STADIO is a multi-campus higher education institution with a national footprint, as well as hosting several student support centres in South Africa and Namibia. STADIO endeavours to widen access to top quality higher education and highlight the importance of equipping graduates with accredited qualifications that are recognised by industry. STADIO offers a variety of academic and career-focused undergraduate and postgraduate qualifications through both contact and distance learning modes of delivery.

STADIO is a comprehensive private higher education institution, consisting of the following academic schools:

• Administration and Management
• Architecture and Engineering
• Commerce
• Education
• Fashion
• Humanities
• Information Technology
• Law
• Media and Design
• Policing and Law Enforcement

Key Roles and Responsibilities:

Campus buildings and facilities management (20%)

• Ensure that the STADIO campus is always well maintained and presentable (including buildings, coffee shop, facilities, landscaping and public areas).
• Ensure that all building and facilities components are properly documented and maintained.
• Collaborate with campus teams and the Head: Property (if required) to troubleshoot and resolve facilities issues and report to campus management.
• Liaise with campus IT Support staff regarding infrastructure, hardware, software and networking requirements.
• Develop and implement policies and procedures related to buildings and facilities management.
• Formulate disaster recovery procedures relating to buildings and facilities operations.
• Explain complex building and facilities issues to non-technical management and staff.

Repairs, maintenance and development of buildings and facilities (20%)

• Develop and implement 1-year and 5-year rolling maintenance plans and supporting budgets.
• Develop and manage capital expenditure budgets relating to buildings and facilities.
• Work with the Finance department to ensure asset registers are accurate and up to date.
• Support the Head: Property in managing installations, configurations and roll-out of built environment infrastructure including building construction, alterations and services.
• Coordinate facilities fit-outs and infrastructure requirements including telecommunications, utilities and IT network infrastructure.
• Work with the Head: Property and security consultants to implement and maintain security and access control systems.
• Forecast and plan capacity requirements for future campus infrastructure and facilities needs.
• Investigate emerging technologies and make recommendations for facilities improvements and cost-saving initiatives.

Timetabling and scheduling (10%)

• Collaborate with Academic Managers, MIS and Timetabling teams to ensure optimal allocation of campus venues and space.
• Support the development and implementation of efficient scheduling practices to meet programme and campus requirements.

Company vehicles (5%)

• Manage company vehicles including procurement, licensing, maintenance and booking systems.
• Ensure appropriate policies and procedures are implemented for vehicle usage and management.

Sport facilities (10%)

• Maintain and develop campus sport facilities in line with institutional standards.
• Support sports committee activities and coordinate facilities usage for sports events and activities.

Expenditure, cost control and service level agreement management (15%)

• Manage internal and external rental agreements and payments relating to campus facilities.
• Oversee rental of campus sport facilities.
• Collaborate with campus leadership regarding space allocation and utilisation.
• Manage third-party suppliers including security, cleaning, utilities, landscaping and hygiene services.
• Ensure supplier services comply with agreed service level agreements and budgets.
• Oversee campus opening and closing procedures as agreed with the Head of Campus.

Occupational health and safety (20%)

• Ensure the campus complies with all relevant occupational health and safety legislation and standards.
• Maintain appropriate documentation, reporting systems and staff training relating to health and safety compliance.

Internal and external second-stream income (5%)

• Coordinate events hosted on campus, including planning, supplier coordination, set-up and equipment requirements.
• Manage tenant letting and liaison for facilities usage where applicable.

Qualifications and Experience | Minimum Requirements:

• Grade 12, and relevant qualification in Facilities Management, Built Environment, Engineering, Construction Management, or a related field. Health and Safety certification will be an advantage
• At least 5 years of Facilities Management experience, preferably in a Higher Education environment
• Capacity planning experience
• Budgeting experience
• Experience in managing capital projects
• Experience with IT infrastructure
• Experience in managing sporting facilities

 

Key Attributes:

• Strong problem-solving and troubleshooting abilities.
• Effective communication and interpersonal skills.
• Strong organisational and coordination skills with the ability to manage multiple priorities and meet deadlines.
• Good analytical and decision-making abilities.
• Ability to work independently and as part of a team.
• Ability to adapt to change and respond effectively to operational challenges.
• Strong negotiation and relationship management skills, particularly when dealing with suppliers and service providers.

Assumption Date:  01 April 2026

Applications: Candidates wishing to apply for the position are required to:

1. Submit a letter of motivation, concisely detailing interest in and individual suitability for the position.
2. Submit a concise CV without attachments.
3. Clearly indicate which position applying for in the header of the email. Reference: Name_Surname_ CENFACMAN
4. Applications must be submitted by email to: centurion-recruitment@stadio.ac.za

All applications will be treated as highly confidential. STADIO Higher Education reserves the right to not fill this position.  Should you not hear from STADIO within two weeks of the closing date, please consider your application unsuccessful.
In terms of the Company policy for appointments and promotions, preference will be given to candidates who will enhance the diversity of the team and contribute to employment equity within the Company provided that the competencies and minimum requirements for the position have been met.

Posted on 12 Mar 16:20, Closing date 11 May