Property Services Manager

Job description

Our client is a fully integrated property development, investment and services company, focusing on providing end-to-end commercial real estate solutions at a national level.

The team in Cape Town is looking for a dynamic and experienced Commercial Property Manager who will be responsible for the management of building services; all mechanical, electrical, structural and civil aspects within a portfolio of commercial properties and a prominent student accommodation property.

Your strong technical understanding (particularly Airconditioning), building compliance and technical maintenance is essential for this role.

Responsibilities:

Building and People Management

• Conducting Annual and Bi-Annual Building Audits to ensure pro-active maintenance planning.
• Conduct regular building and infrastructure inspections and to train on site staff to maintain the property to agreed standards.
• Inspect all work authorised prior and after completing and approve Invoices for payment to contracts.
• Compile specifications for work to be place on tender or quotation and recommend contractors to be used.
• Projects manage work in progress until completion.
• Ensure that new tenant installations are completed within the time frame provided.
• Develop and maintain tenant and landlord relationships and ensure speedy resolution of complaints.
• Manage onsite building staff ie; handymen and outsourced cleaning and security contractors.
• General correspondence to keep Centre Management, Property Managers, Building Staff and Tenants informed of work to be affected.
• Conduct regular building inspections as to ensure that contracted services and work are affected as per service agreement.
• Attend monthly Portfolio meetings with Regional Manager and Asset Managers as to report on variations, outstanding and uncompleted work, work in progress and general items.
• Assist and/or guide Property Management and Building Staff with day-to-day maintenance related problems experience at the properties.
• Conduct regular stock control of goods, material, consumables on the property.
• Ensure compliance with the Company Procurement Policy and other policies.
• Execute performance appraisals as and when required per company policy.
• Manage and maintain services contract audits on an annual basis or as required or requested.
• To ensure that office and building staff shortfalls with regards to training, performance and quality of work is continuously noted and discussed with management.

Financial and Administration Management

• Ensure that major expenses are affected as per budgeted date to avoid variances and to keep working budgets up to date.
• Compile and complete budgets regarding general expense provisions for all operational issues i.e. service contracts, electrical, plumbing, consumables, extra ordinary expenses, and capital expenses.
• Conduct Annual and Bi-Annual tenders of service contracts to ensure the company receives the best possible price and the highest service.
• Investigate new products and technology in the market as to improve on quality and reducing existing expenses.
• General correspondence to keep Centre Management, Property Managers, Building To ensure that major expenses are affected as per budgeted date to avoid variances and to keep working budgets up to date.
• Compile visual and cost accurate reports or quotations to Asset Manager and Property Management for major expenses to be motivated and approved.
• Compile expense schedules, ops cost schedules, and national rates.
• Provide Asset Managers, senior Property, Regional and Asset managers with related reports when required.
• Attend monthly Portfolio meetings with Regional Manager and Asset Managers as to report on variations, outstanding and uncompleted work, work in progress and general items.

 

Requirements

• Grade 12 and relevant technical qualification (Electrical, Construction, Property Studies, Facilities Management etc)
• Minimum of 7 years experience in Property Services / Facilities Management or Building Operations will be required.
• Solid understanding of maintenance planning and scheduling.
• Sound financial skills which includes budgeting (Opex and Capex).
• Sound knowledge of building compliance and Health & Safety.
• Client centric with a strong emphasis on providing outstanding tenant and landlord experiences.

Competencies

• Very strong communication and interpersonal skills.
• Solid administrative skills.
• Innovative thinking and ability to follow process.
• Sound time management skills.
• Be deadline driven.
• Self motivated and ability to work unsupervised.
• Lead by example.
• Strong organizational and planning skills.

Posted on 02 Feb 09:31, Closing date 2 Apr