Admin & Finance Clerk

Job description

About the role

We're looking for a sharp, detail-obsessed Admin and Finance Clerk to join the finance team at a Popular Bunch — one of South Africa's leading experiential marketing and production agencies. This role sits at the heart of our daily financial operations and requires someone who thrives in a fast-paced, multi-project environment with zero tolerance for loose ends.

You'll work directly under the finance manager and be responsible for keeping our financial admin engine running — from expense tracking and supplier invoicing to credit card reconciliation and brand ambassador wage processing.

Key responsibilities

Finance and accounting

• Process invoices, credit notes, and payments accurately in Xero
• Perform weekly and monthly credit card reconciliations, ensuring every transaction is matched to an approved PO in CHASE
• Flag and escalate any card transactions submitted without a corresponding PO (company policy: no PO = no approval)
• Manage accounts payable and receivable capturing, and assist with debtor follow-ups
• Assist in month-end close processes and financial reporting preparation
• Support the finance manager with audit preparation and documentation requests

Expense and PO management

• Administer the CHASE expense management system — ensure all purchases are pre-approved, correctly categorised, and reconciled against slips
• Maintain organised digital records of all receipts, slips, and supporting documentation
• Identify and flag non-compliant submissions in line with aPB's strict PO discipline policy

Payroll support

• Process Brand Ambassador (BA) wages via Connecteam — accuracy and timeliness are non-negotiable given the volume of field staff
• Assist with timesheet verification and wage calculations across regional teams (JHB, CT, KZN)

Logistics and admin

• Manage courier submissions and tracking via BobGo/uAfrica
• Handle scheduling, correspondence, and general administrative support for the finance team
• Maintain supplier and client records with accuracy in both Xero and internal systems

What we're looking for

Required

• Bookkeeping or accounting diploma (or equivalent)
• 1–3 years experience in a similar finance/admin role
• Solid working knowledge of Xero — non-negotiable
• Experience with expense management systems (CHASE or similar)
• High attention to detail and strong organisational skills
• Ability to work independently under pressure with minimal supervision
• Comfortable working across multiple concurrent projects and deadlines

Advantageous

• Familiarity with Connecteam or similar workforce management tools
• Experience processing field-staff or contractor wages
• Exposure to logistics/courier platforms (BobGo, uAfrica)
• Prior experience in an events, marketing, or production environment

Who you are

You don't let things slip. You follow up without being asked. You understand that a missing slip isn't a small admin issue — it's a financial control failure. You're calm under pressure, meticulous with numbers, and you communicate clearly when something doesn't add up.

Company description

a Popular Bunch is a full-service experiential marketing and production agency based in Johannesburg, with regional operations in Cape Town and KwaZulu-Natal. We design and deliver immersive brand activations, events, and fabricated installations for some of South Africa's most recognisable consumer brands — including Red Bull, Heineken, Remy Martin, and Discovery Bank. Our competitive edge is a genuinely 360° in-house capability: creative, CAD, fabrication, logistics, and operations — all under one roof.

We are a Level 1 B-BBEE contributor.

If you do not hear from us within five working days of the closing date, please consider your application unsuccessful.

Posted on 24 Mar 09:00, Closing date 23 May